Job Poster Number:SDMGO 2019-06
Position Title: Head of Mission Assistant
Classification Level:LE-06 step 1
Location:Santo Domingo, Dominican Republic
Type of Advertisement:Indeterminate
Starting Salary: RD$857,381.00 annually (plus benefits)
Open to: Persons currently residing in the Dominican Republic who meet all the essential qualifications and conditions of employment
Closing date:October 4 2019, 11:59 pm
Summary of Duties:
The Embassy of Canada in Dominican Republic has a requirement for a Head of Mission Assistant who, under the general supervision of the Head of Mission (HOM):
- provides administrative support to the HOM and acts as social secretary;
- reviews HOM correspondence and determines what action is required;
- liaises with the Ministry of Foreign Affairs to coordinate diplomatic administrative requirements for newly arrived diplomats;
- prepares hospitality quarterly budget reports and
- perform other duties as required.
Essential Qualifications:
Candidates must demonstrate clearly how they meet the education, language, and experience requirements listed below:
Education:
- Degree from a recognized College or University or an acceptable combination of education, training and work experience related to the duties and specific areas of competence required by the position.
Language:
- Professional proficiency in the use of English and/or French and Spanish (mandatory), written and spoken.
Experience:
- Minimum 2 years of experience in providing secretarial/administrative support to a senior/executive manager;
- Minimum 2 years of experience working in a diplomatic mission, international organization and/or private sector corporation;
- Experience in providing client service and dealing with the general public;
- Experience in writing official correspondence;
- Experience in planning and making travel arrangements;
- Experience in coordinating logistics for events and meetings, including planning, protocol and implementation;
- Experience in managing contact lists;
- Experience in using Microsoft Office;
Asset Qualifications:
- Experience of inventory control procedures;
- Experience in translating written documents from English or French to Spanish;
- Experience in tracking budget expenditures and invoices, as well as contracts.
Knowledge and abilities:
- Knowledge of Dominican Republic politics, institutions and culture;
- Knowledge and basic understanding of the role and mandate of Global Affairs Canada;
- Ability to work as a team member;
- Ability to create and maintain a network of contacts;
- Ability to plan and manage multiple projects, working well under pressure and meet deadlines;
Personal suitability:
- Sound judgement and discretion;
- Excellent interpersonal skills;
- Initiative and resourcefulness;
- Flexibility and adaptability;
- Strong organizational skills;
- Logical thinking and problem solving capability;
- Reliability and attention to details;
- Crossed cultural sensitivity.
Conditions of Employment:
- Willingness to work overtime, often on short notice;
- Obtain and maintain the required security clearance;
- Legally authorized to work in the Dominican Republic.
Method of Application
Interested candidates must send, before the closing deadline, an e-mail containing the following two (2) attachments:
- An up-to-date version of their résumé, in English or French and copy of the cédula or residency permit;
- A properly formatted 1 page cover letter in English or French:
- Indicating why they are interested in this specific position;
- Detailing how they meet each of the three points “Essential Qualifications” (Language, Experience, Education) as well as relevant points under “Asset Qualifications” if applicable.
In the subject line of the email containing the above mentioned documents, clearly specify the title of the position (Head of Mission Assistant), the job poster number (SDMGO 2019/06) along with your first and last name.
Please note
Pre-screening will be conducted to determine whether the candidate meets the educational and experience requirements for the position. Only those applicants who qualify for this process will be contacted. Please note that the selection process can take up to 10 weeks.
The Embassy will not respond to telephone calls, email or social media enquiries with regards to this position.
The results of this competition may also be used to establish an eligibility list for future similar openings in the Embassy of Canada in the Dominican Republic.
The deadline for receiving applications is October 4, 2019 at 11:59 pm
